Employees classify the information they are compiling in the relevant confidentiality class.
Although most companies have defined confidentiality classes in order to protect their information, the information isn’t classified in everyday life. IS-FOX Classification for Microsoft Office takes your employees through the classification process. The author of new content classifies it in the relevant confidentiality class. The documents are labelled in accordance with the confidentiality class. Limits can then be set as an option, for example on the further processing of the classified documents.
- Information is always classified and labelled when it is compiled.
- All employees are considering the value of information.
- Classification identifies sensitive information.
- Correct handling of confidential information and e-mails is supported by technology throughout the entire information lifecycle.
The plug-in for Microsoft Outlook integrates itself seamlessly into the e-mail client and offers the following functions:
- Classification of e-mails as they’re created by users.
- Labelling: the e-mail is labelled appropriately in accordance with the confidentiality class and the guidelines defined in the Policy Manager.
- E-mail encryption: depending on the confidentiality class, an existing encryption solution (PGP, S/MIME, gateway solution) can be activated or IS-FOX Encrypt’s integrated, automatic ZIP encryption used.
- External recipient check: a warning is given when sensitive information is being sent to external parties.
- Attachment recognition: if a user attaches a document (doc, xls, ppt or pdf) that has been classified using IS-FOX Document Classification, the document’s confidentiality class will be recognised and applied to the e-mail.
IS-FOX Document Classification takes users through the classification of Word, Excel and Powerpoint files. The plug-in integrates itself seamlessly into Microsoft Office and offers the following functions:
- Classification of documents as they’re compiled by users.
- Labelling of documents: the document is labelled in accordance with the confidentiality class and guidelines defined in the IS-FOX Policy Manager. You can also attach watermarks and draft labels in Microsoft Word.
- PDF support: the confidentiality class also applies to an Office document saved as a PDF.
- Version history: classification changes during the information lifecycle are recorded.
- Central management and configuration via the IS-FOX Policy Manager.
- Optimal co-operation with IS-FOX E-Mail Classification.
The IS-FOX Policy Manager allows you, as a security officer, to manage the settings in both IS-FOX Classification plug-ins centrally. You define your own confidentiality classes and plug-in behaviour. This configuration is then distributed centrally to users’ clients.
- Is classification obligatory?
- When and where are e-mails and documents labelled?
- Should e-mails be automatically encrypted?
- Is it permitted to downgrade documents that have already been classified?
- Client operating system:
- Microsoft Windows Vista, Windows 7, Windows 8, Windows 10 (32 or 64-bit versions)
- Client components:
- .NET 4.5 (with VSTO and Office PIA)
- Office versions:
- Microsoft Office 2010, Microsoft Office 2013, Microsoft Office 2016 (32 or 64-bit versions)
- IS-FOX Classification can be operated on terminal servers.